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JOB TITLE: Executive Director

REPORTS TO: Board of Directors

SUPERVISES: Theater Curator and Volunteers

TYPE: Part-time, $1300/month, 15 hours a week

JOB SUMMARY: The Executive Director is responsible for managing the human and financial resources of Opal Center for Arts and Education (OCAE) in order to achieve OCAE’s mission. To that end, the Executive Director is responsible and accountable for all aspects of the organization and implementing the policies set by the Board of Directors. The Executive Director will serve as the chief operating officer of the organization and reports to the Board of Directors.

JOB DUTIES AND RESPONSIBILITIES:

Planning

1. Implement and develop current and long-range administrative, volunteer, and personnel planning to ensure that the organization is effectively structured and competently staffed.

Board of Directors

1. Advise the Board on matters within the Executive Director’s scope of responsibilities, work toward the mission of OCAE, and promote efficient operations and delivery of services the organization was chartered to provide.
2. Provide staff support to the Board and its committees; ensure that meeting minutes are recorded and filed.
3. Serve as ex officio member of all Board committees.
4. Attend all meetings of the Board and Executive Committee; prepare and present reports for each Board and Executive Committee meeting as requested and for other committee meetings (including, but not limited to: financial report, staff/administrative report, fund development report) as required.
5. staff/administrative report, fund development report) as required. Direct-Service Volunteers

1. Promote volunteerism and facilitate the use of direct-service volunteer resources effectively to assist the organization in meeting its goals and to make the experience meaningful for the volunteers.
2. Assist direct-service volunteers as necessary to help ensure the success of their activities.

Fund-Raising and Development / External Relations

1. Ensure effective communication with the organization’s constituencies: volunteer groups, other arts organizations, public agencies, government agencies, and the general public to achieve the public service objectives of the organization.
2. Assist Board in fund-raising activities.
3. Submit grant applications and reports to foundations, corporations and government agencies.
4. Ensure that all contributions and other support are acknowledged as required by law and as is otherwise appropriate; maintain accurate and complete records of financial contributions and other substantial support.

Production

1. Develop schedules for OCAE operations, including events, classes, and meetings.
2. Negotiate and execute space and rent, as required.
3. Secure required equipment, instruments, licenses and permits.

Marketing and Promotion

1. Develop and implement a marketing plan and budget; secure in-kind and volunteer resources to assist with implementation.

Finance

1. Ensure that accurate books of accounts are maintained; maintain bank accounts as directed by the Board.
2. Prepare and submit annual operating budgets for approval. Monitor and authorize expenditures in accordance with approved budget; prepare updated projections based on actual income and expense activity.
3. Coordinate annual filing of IRS documentation.

Administrative

1. Manage and oversee operational budget.
2. Handle correspondence, including suggestions and complaints.
3. Maintain documents according to legal requirements and/or Board policies and procedures.
4. Maintain adequate insurance to protect assets.
5. Recruit, select and supervise staff. Promote, discipline and terminate in accordance with legal requirements and Board policy. Evaluate staff performance according to policy. Maintain personnel files.
6. Develop, implement and monitor compensation and benefits programs if in place.
7. Ensure that all employer responsibilities are met and that the organization is in compliance with all local, state and federal laws.
8. Prepare and revise job descriptions, employee handbook and employment policies.
9. Maintain all payroll records for staff.

General

1. Keep abreast of activities and developments in the community; advise the Board of matters that may be helpful to promote OCAE’s objectives.
2. Perform such other tasks and duties as required and assigned by the Board of Directors.